Scalable Accounting Solutions for a Growing Startup

Empowering Growth Through Financial Clarity :

How we Became the Virtual CFO for a Tech Startup

Quick Highlights

Cloud Accounting Integration

Implemented a cloud-based accounting system with payment and CRM tools.

Compliance & Bookkeeping

Streamlined monthly bookkeeping, GST & TDS compliance, and payroll.

Investor-Ready Dashboards

Developed MIS and cash flow dashboards for investors.

Time Efficiency for Founders

Cut founders’ finance management time from 10 hours/week to under 2 hours.

Client Overview & Requirement

A Tech company . is a fast-growing technology startup offering digital infrastructure and automation solutions across India.
The company scaled from a 3-member team to over 50 employees within two years and attracted early-stage angel investment.

While operations were expanding rapidly, the startup’s accounting and compliance functions lagged behind.
Bookkeeping was managed manually in Excel, with delayed filings, missed reconciliations, and no real-time financial reporting — creating compliance and investor transparency risks.

Realizing the need for a structured and scalable accounting solution, TechNova engaged PGAS & Associates to act as its virtual finance partner, ensuring smooth operations, compliance, and visibility.

Challenges Identified

PGAS & Associates’ initial assessment revealed typical but critical challenges faced by fast-growing startups. The goal was to build a scalable finance and compliance structure that would grow alongside the business.

Unstructured accounting records

maintained manually without a defined chart of accounts or controls.

Revenue recognition errors

Income booked on cash basis, impacting accrual reporting and investor trust.

Delayed GST & TDS filings

Exposing the startup to penalties and compliance risks.

No MIS or financial visibility

Founders lacked real-time performance insights.

Lack of internal controls and documentation

leading to inefficiency and audit difficulties.

PGAS & Associates’ Approach

PGAS & Associates designed a customized outsourced accounting model combining automation, process control, and compliance discipline — perfectly suited to the client’s technology-driven ecosystem.

01

Accounting System Implementation

Set up cloud-based accounting software (Zoho Books) for real-time tracking and remote access.
Designed a structured chart of accounts tailored for a SaaS and digital service model.
Migrated legacy Excel data and reconciled opening balances for accuracy.

02

Monthly Bookkeeping & Reconciliation

Took over end-to-end accounting, including invoicing, expense entry, payroll, and reconciliations.
Established monthly closing procedures with internal review checkpoints.
Integrated the system with payment gateways and CRM for auto-imported data, reducing manual work.

03

Statutory Compliance Management

Created a compliance calendar for GST, TDS, PF, and Income Tax deadlines.
Managed all statutory filings on behalf of the client — on-time and error-free.
Delivered quarterly financials to support investor reporting and funding rounds.

04

MIS & Investor Reporting

Developed custom MIS dashboards showing burn rate, monthly revenue, and cash runway.
Automated P&L and cash flow generation for investor updates.
Assisted in due diligence during a follow-on funding round with accurate financial data and documentation.

05

Financial & Tax Advisory

Guided the startup on Section 80-IAC (Startup India) benefits and eligibility.
Advised on optimal founder remuneration and dividend structures for tax efficiency.
Helped design R&D expense and marketing policies with audit-ready documentation.

Outcome & Benefits

Within the first year, TechNova achieved financial control, timely compliance, and reporting efficiency — creating the confidence investors expect from a professionally managed startup.

Parameter	Before PGAS Engagement	After PGAS Implementation	Impact
Bookkeeping	Sporadic & Manual	Monthly, Cloud-Based	✅ 100% Accuracy
GST & TDS Filing	Delayed	On-Time Every Month	⚖️ Full Compliance
Financial Reporting	None	Real-Time MIS Dashboard	📊 Investor-Ready
Audit Preparation	Disorganized	Streamlined	⏱️ 60% Time Saved
Founders’ Time on Accounts	8–10 Hrs/Week	< 2 Hrs/Week	🚀 More Focus on Growth

Client Feedback

PGAS & Associates became our virtual finance department. Their outsourced model gave us real-time visibility, timely compliance, and seamless investor reporting. We can now focus on building our product and business, knowing that our finance function is in expert hands.

— Co-Founder & CEO

The Value of Scalable Accounting Solutions

For startups, time and focus are everything. Managing accounts internally often diverts attention from innovation and growth.Through its technology-driven outsourced accounting model, PGAS & Associates delivered.

PGAS & Associates transforms startup accounting into a strategic advantage — delivering accuracy, compliance, and financial clarity that fuels growth.

Real-Time Accounting & Compliance

Enabled continuous monitoring of accounts and compliance.

Structured Financial Systems

Implemented audit-ready and organized accounting processes.

Investor-Grade Reporting

Delivered accurate reporting and governance for investors.

Focus & Efficiency

Freed founders to concentrate on scaling operations.